HR Compliance Checklist

Audit your HR compliance status across key Indian labour laws including PF, ESIC, gratuity, minimum wage, maternity benefits and sexual harassment prevention.

1. PF & ESIC

PF registration obtained (if 20+ employees)critical

PF returns filed monthly (ECR) by 15thcritical

ESIC registration obtained (if 10+ employees in applicable states)critical

ESIC returns filed half-yearlycritical

PF passbooks / UAN activated for all employees

2. Wages & Gratuity

Minimum wage paid as per state notificationcritical

Salary paid by 7th of following month (Shops & Establishments)critical

Gratuity Act compliance (if 10+ employees)critical

Payslips issued to all employees monthly

3. Maternity & Leave

Maternity Benefit Act compliance (26 weeks leave)critical

Leave records maintained (EL, CL, SL) for all employees

Compensatory off / overtime records maintained

4. POSH & Workplace Safety

Internal Complaints Committee (ICC) constituted under POSH Actcritical

POSH policy displayed and communicated to employeescritical

Annual POSH report submitted to district officer

Workplace safety and health policy in place

5. Records & Registers

Muster roll / attendance register maintained

Wages register maintained per Payment of Wages Act

Form 24Q / TDS on salary filed quarterly

Shops & Establishments registration current

Result

Section	Items	Compliance

Notes & assumptions: Requirements vary by employee count, state and industry. Consult a labour law practitioner for state-specific obligations.

Disclaimer: This tool provides an indicative estimate for general planning only and is not professional, legal, financial, medical or engineering advice. Reference values are editable defaults that vary by location, vendor, regulation and date. Verify critical figures with a qualified professional. Varada Nexus accepts no liability for decisions made using this tool.

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FAQ

When is PF registration mandatory?

PF registration is mandatory for establishments with 20 or more employees. Voluntary registration is possible for smaller establishments.

What is the POSH Act?

The Prevention of Sexual Harassment (POSH) Act 2013 requires all organisations with 10+ employees to have an Internal Complaints Committee and a written anti-harassment policy.

What are the penalties for non-compliance with labour laws?

Penalties vary: PF default attracts damages of 5–25% plus interest; ESIC default attracts penalty up to twice the arrears. POSH non-compliance can attract fines up to ₹50,000.