Transport & Logistics Compliance Checklist

Audit your transport and logistics operation against key compliance requirements including vehicle fitness, driver licences, insurance, permits and freight documentation.

1. Vehicle Documents

Registration Certificate (RC) valid and not expiredcritical

Fitness Certificate (FC) validcritical

Motor Vehicles Insurance (Third Party + Own Damage)critical

National Permit / State Permit validcritical

PUC (Pollution Under Control) certificate valid

2. Driver Compliance

Commercial Driving Licence (CDL) valid for vehicle classcritical

Driver medical fitness certificate current

Driver rest hours compliant (max 8h driving, rest required)critical

Speed governor / vehicle tracking unit (VTU) fitted and active

3. Freight Documentation

E-way bill generated for goods ≥₹50,000 value (GST)critical

Lorry Receipt (LR) / consignment note issuedcritical

Goods and Services Tax (GST) documents in order

Dangerous goods declaration (if applicable)

4. Load Compliance

Load within permissible GVW limitcritical

Cargo properly secured to prevent shiftingcritical

Hazardous cargo labelled per HMRT rules (if applicable)

Oversized / ODC cargo with special permit (if applicable)

5. Operational

First aid kit, fire extinguisher and reflective triangles in vehicle

Fleet maintenance records up to date

GPS/vehicle tracking active and reporting

Driver training records maintained

Result

Section	Items	Compliance

Notes & assumptions: Based on Motor Vehicles Act 1988, Central Motor Vehicles Rules and GST E-way bill requirements. State-specific rules may add requirements.

Disclaimer: This tool provides an indicative estimate for general planning only and is not professional, legal, financial, medical or engineering advice. Reference values are editable defaults that vary by location, vendor, regulation and date. Verify critical figures with a qualified professional. Varada Nexus accepts no liability for decisions made using this tool.

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FAQ

What is an E-way bill?

An E-way bill is an electronic document generated on the GST portal for movement of goods worth more than ₹50,000. It is mandatory for interstate transport and for intrastate movement in most states.

What permits does a truck need for interstate transport?

For interstate goods transport: National Permit from the MV Department, RC, FC, insurance, PUC and driver's commercial licence. Goods requiring special handling (chemicals, food, pharma) may need additional permits.

What are the penalties for driving without a fitness certificate?

Driving without a valid FC attracts a fine and vehicle detention. For commercial vehicles, the fine can be up to ₹10,000. Repeat offences can lead to suspension of the vehicle permit.